However almost all secretarial jobs will involve an element of each of these listed typical work tasks and duties and will demand core secretarial competencies and skills. Maintaining executive’s agenda and assist in planning appointments, board meetings, conferences etc. Job Overview. They are responsible for ensuring that the executive is able to make all meeting and events. Depending on the size of the office and the experience of the individual, an executive secretary may be delegated supervisory responsibilities. Apply to Executive Secretary, Senior Executive Secretary, Receptionist/Secretary and more! Our company is looking for a Executive Secretary to join our team. ), Handle confidential documents ensuring they remain secure, Prepare invoices or financial statements and provide assistance in bookkeeping, Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders, Maintain electronic and paper records ensuring information is organized and easily accessible, Conduct research and prepare presentations or reports as assigned, Proven experience as executive secretary or, Proficient in MS Office and “back-office” software (e.g. Executive Secretary Duties and Responsibilities: To abide by the mission statement of the hotel, the department and the respective section. The Secretary is responsible for answering phone calls, responding to emails and scheduling meetings. Executive Secretary. This Secretary job description template is optimized for posting on online job boards or careers pages and is easy to customize for your company. An executive secretary is responsible for organizing all activities of a top executive. This is the opportunity you've been looking for. In addition to basic office functions, the executive secretary or administrative assistant is also responsible for writing or preparing reports, organizing and scheduling meetings, reviewing incoming messages to determine their significance, preparing agendas for board meetings, making travel arrangements, compiling meeting minutes, conducting research, preparing correspondence, and … Your job description is the first touchpoint between your company and your new hire. An established growing company in Dubai is in need of a full time experienced executive secretary. The secretary job description provides a list of the key tasks, duties and responsibilities associated with the secretarial job. Secretary Job Description Template. We are looking for an organized Secretary to perform administrative tasks as well as welcome guests and clients to the office. The CEO’s office is currently seeking an Executive Secretary with 3-5 years of experience in administrative support for a fast-paced company, preferably in the financial sector. They greet guests, plan office functions, and, in some environments, run bankers… Certificate in Business Administration or related (essential). This page contains an outline of the Executive Secretary Job Description Template. Executive Secretaries are highly skilled professionals who support executives or management in an administrative capacity. Executive Secretary responsibilities include: Maintaining executive’s agenda and assist in planning appointments, board meetings, conferences etc. Instructions for how to download this job description template. Post a Executive Secretary job to 100 job boards with one submission. Responsible for supporting high-level executives and management or entire departments. Compile, proofread and revise drafts of documents and reports. Responds to or routes priority or confidential inquiries from external or internal sources with correspondence or … May also be responsible for training and supervising lower level clerical staff. This is generally not an entry-level secretarial position. The following list outlines various managerial duties: Hiring, assigning, and supervising office personnel Writing, adjusting, and maintaining office procedures Secretaries are responsible for performing clerical and administrative duties inside an organization. Degree in Business Administration (desirable). Related Jobs. Brilliant written and verbal communication skills. Administrative Secretary Job Description. They also have to regularly update certain … Proficient in Microsoft Office, and business communication software. Executive Secretary - Minnesota Board of Barber Examiners. If you're a hard-working professional, XYZ Inc. is an excellent company for you. Executive Secretary Job Description. Home Resources Job Descriptions Executive Secretary Job Description. Executive Secretary Job Description Sample. Depending on the executive, secretaries may also be tasked with setting some of their manager's personal appointments as well. The Job Description of a General Manager's Secretary. Receiving and screening phone calls and redirecting them when appropriate. Typically, this job will call for many years of experience as a secretary for predominantly high-ranking officials. Two years of experience in an executive support role. At the bottom of the page you can choose to download the template in the format of your choice, Word (DOCX) or PDF. Completely free trial, no credit card required. An executive secretary is a person who works as an administrative assistant for a top executive. 2) Open, sort, and distribute incoming correspondence, including faxes and email. Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc. Strong Secretarial background and good exposure so as to implement all new practices. It is with their diligence and competence in their work that executives can focus on their managerial responsibilities without worrying for other tasks. Welcomes guests and customers by greeting them, in person or on the telephone, and answering or directing inquiries. Use this Executive Secretary job description template to save time, attract qualified candidates and hire the best employees. Provides administrative support and performs numerous duties, including scheduling, writing correspondence, emailing, handling visitors, routing callers, and answering questions and requests. The secretary role will vary depending on the sector, the size of the employer and the level of the job. Costa Mesa, CA. Job Description. Receiving and screening phone calls and redirecting them when appropriate. The primary function of an Administrative Secretary is to ensure that the administrative operations of the office they work in run smoothly. They answer telephones and make calls on behalf of their bosses. - Attends regularly scheduled church services and supports the ministry of the organization. Among their duties they schedule meetings, manage projects, conduct researches, organize electronic files, etc. Executive Secretary Job Description. Attending meetings and keep minutes. Promptly replying to all correspondence without constant supervision. A general manager’s secretary is responsible for carrying out clerical, phone and administrative responsibilities while simultaneously representing the executive office. To be successful as a Secretary, you must be able to multitask. About Us. Retail Bank Executive Secretary in LA, OC, IE, SD. Job Description of an Executive Secretary An executive secretary helps top executives with tasks they are too busy to perform but need to be done. Prepares reports by collecting and analyzing information. 1,991 Executive Secretary jobs available on Indeed.com. The job of an Executive Secretary entails providing secretarial, administrative and clerical support to high-level management executives. Ensure efficient and effective administrative information and assistance. This Executive Secretary job description template is optimized for posting on online job boards or careers pages and easy to customize for your company. The ideal candidate will be impeccably skilled and organized including the ability to schedule meetings, make travel arrangements, and … Job Duties and Tasks for: "Executive Secretary and Administrative Assistant" 1) Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution. A few of the main duties of an executive secretary are organizing necessary meetings, planning events, developing a long term schedule, and managing the executive's phone calls. Job Summary. Executive Secretary Job Description Template Download. Industry insights, new tech and tools, step outside the day-to-day demands of HR and keep pace with a changing world. Receive and screen phone calls and redirect them when appropriate, Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc. The executive secretary is responsible for interacting with the top level executives and their counterparts. Don’t let jargon stand between you and your to-do list. The Executive Secretary is responsible for providing administrative and secretarial support to senior management executives including, but not limited to, greeting visitors and answering the telephone; receiving and distributing mail and correspondence; gathering data and compiling various reports for management; and conducting various projects and assignments. EXECUTIVE SECRETARY JOB DESCRIPTION Employees in this job perform secretarial and executive support activities to assist administrators and executives involved in the development, implementation, and executive management of programs and policies for departments and agencies of state government. Remote work, technology, and engagement are hot topics in the New World of Work. They schedule departmental meetings and arrange for conference rooms to be used. Page 1 of 24 jobs. Provide secretarial support to the General Manager by encoding correspondences, reports & documents, … Banish the blank page for good with our 1000+ HR templates. Remember though, every employer is different and each will have unique qualifications when they hire for their Executive Secretary position. Create and organize information, and generate reference tools for easy use. 2. They need to give detailed information about each and every process carried out in the organization. Get clear, concise, up-to-date advice with our practical, step-by-step guides. Professionally greet and receive guests and clients. Reviews, prioritizes, directs and delegates a wide variety of complex and confidential requests that are presented to the executive for consideration. Read the minds of our team of HR writers. They conduct research, manage schedules, and provide efficient and effective administrative support. Answer and screen telephone calls, and respond to emails, messages and other correspondence. Day-to-day life as a secretary includes coordinating various calendars, taking phone calls and messages, sending emails, prepping for large meetings and presentations, capturing notes in meetings, and many other related tasks. The secretary role will vary depending on the sector, the size of the employer and the level of the job. Displayed here are Job Ads that match your query. Top candidates will possess incredible problem solving and office coordination skills, and exhibit excellent time management. The job position of an executive secretary requires exposure to highly sensitive information and involvement with superior contacts requiring considerable use of discretion, tact, diplomacy, and judgment. Our company is looking for a Executive Secretary to join our team. For every hiring challenge, Workable has a solution. How to write a Secretary job description. Thorough understanding of clerical and secretarial principles. Executive Secretaries are expected to multi-task and work well under pressure in a fast-paced environment. Reviewed a variety of data for accuracy, completeness and conformity to established standards … Ability to work under pressure and meet deadlines. Struggling with a task or project? Handling all secretarial work for the office of General Manager. Executive secretary vacancy in Dubai, United Arab Emirates. Coordinate arrangements, meetings and/or conferences as assigned. Executive Secretary Job Summary. Secretaries are typically outgoing and friendly people who work well with many leadership personality types. Your job description is the first touchpoint between your company and your new hire. Add a few personal touches and you’re good to go. Americas: +1 857 990 9675 To ensure success, Executive Secretaries should be organized, have superb research skills and must be exceptional communicators with a keen interest in providing reliable and accurate support to executives and management while working with confidential information. Get clear explanations of the most common HR terms. Job Summary . You will be the one to organize and maintain the executive’s schedule and assist them by performing a variety of administrative tasks. What’s in, what’s out, and what’s around the corner—they’ve got the HR world covered. The Executive Secretary must provide high-level administrative support by conducting research, preparing statistical reports, handling information requests and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. There are three classifications in this job. job boards today. Europe & Rest of World: +44 203 826 8149. Greeing Guests and Customers Attending calls, forwarding,…An Executive Secretary for members of the board, duties include:Organizing meetings and time schedules.Attending calls, forwarding, and taking messages if needed.Managing day-to-day tasks Administrative Job Descriptions Most executive secretaries assist CEOs, vice presidents or other executive-level positions. Post now on job boards. Executive Assistant Job Purpose Provides support to senior management with organisation, scheduling, correspondence, human resources, and meetings. Executive Secretaries are highly skilled professionals who support executives or management in an administrative capacity. Fantastic organizational skills and detail oriented. Manage busy calendar, meeting coordination and travel arrangements. The Executive Secretary provides high level administrative support to one or more executives. Business Administrator Interview Questions. Remote work, technology, and engagement are hot topics in the New World of Work. An executive secretary performs many high-level clerical and administrative tasks, including managing information technology, creating presentations or proposals and … According to US News, a position as an executive assistant is considered one of the top 10 jobs to hold in the modern business world. Executive Assistant Job Duties Indeed may be compensated by these employers, helping keep Indeed free for jobseekers. While many individuals consider the position to be nothing more than a high-level secretary, the median salary for an … Strong knowledge of databases and tracking systems. Indeed ranks Job Ads based on a combination of employer bids and relevance, such as your search terms and other activity on Indeed. They schedule appointment and manage calendars, instructing executives on where to be, when and with whom. JOB REQUIREMENTS. Scroll down to review the template; 3. Every organization requires an executive secretary for an effective flow of information within the organization. Amrita University invites application from highly qualified candidates for the position of Executive Secretary to the General Manager, General Administration in Coimbatore campus. Executive secretaries must be quick professionals with great time-management and multitasking abilities. Executive Secretary jobs. Executive Secretary Job Description Template. Methodical thinker with detailed research proficiencies. JOB DESCRIPTION. We are looking for a competent Executive Secretary to support high-ranking officials in our company. Employees with Executive Secretary in their job title in New York, New York earn an average of 30.4% more than the national average. A general manager’s secretary is responsible for carrying out clerical, phone and administrative responsibilities while simultaneously representing the executive office. Start a free Workable trial and post your ad on the most popular job boards today. Secretary to Chief Executive Officer provides administrative support in a variety of functions to the Chief Executive Officer that are focused on increasing the efficiency of the executive. https://www.talentlyft.com/en/resources/executive-secretary-job-description With this Executive Secretary job description sample, you can get a good idea of what employers are looking for when hiring for this position. Daily record keeping and filing of documents. Sort by: relevance - date. Executive Secretary Job Description. Their duties and responsibilities include: Answering phones and directing the calls to the correct people. Americas: +1 857 990 9675 Post now on job boards. They usually perform their tasks using mail services, telephone, e-mail accounts, fax machines, photocopiers, and internet sources. Executive Secretary (Springfield) Executive Secretaries provide presidents, executives and chairpersons with administrative and clerical support. Learn more about the features available and how they make each recruiting task easier. Ask questions, find answers, get tips, and dig deeper into our product. Secretary Job Description The secretary job description provides a list of the key tasks, duties and responsibilities associated with the secretarial job. An Executive Secretary performs many administrative support, organizational and customer service tasks to ensure the professionals they assist have all of the resources they need. Download this template for all Executive Secretary related jobs, even management level positions. XYZ Inc. is the leading company in our industry. Executive secretaries complete administrative tasks on a daily basis and are expected to be professional and competent in their lines of work. Executive secretary job description example. Europe & Rest of World: +44 203 826 8149 We are currently seeking a reliable, responsible executive assistant to support our senior managers and provide timely, high-quality assistance in all administrative and clerical capacities to top-level executives within our company. Sign up for jargon-free hiring resources. At a distance, the role of a banking executive’s secretary may seem menial. Selected candidates should have a working experience as an executive secretary in the same field or related for a period of a minimum of 5 to 7 years. Executive secretaries are responsible for maintaining their managers’ schedules and organizing calendars. We are looking to hire an Executive Secretary with exceptional administrative and clerical skills. Job Purpose: To provide support for top level executives by providing executive level administrative support by providing clerical support, receiving clients and visitors, arranging travel and correspondence, and scheduling meetings. Available in . Being a Secretary to Chief Executive Officer summarizes, prioritizes, and researches information into a concise and usable format for the executive to review. Download Word version here. What the job description says: Planning executives’ priority business trips. Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel. They conduct research, manage schedules, and provide efficient and effective administrative support. ERP), In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry, Familiarity with basic research methods and reporting techniques, Excellent organizational and time-management skills, Outstanding communication and negotiation abilities, Degree in business administration or relative field, Executive Administrative Assistant job description, How to Hire: 5 tips for hiring an administrative assistant. Prepare reports, presentations and correspondence accurately and swiftly. Executive Secretary Job Description. With millions of people searching for jobs on Indeed each month, a great job description can help you attract the most qualified candidates to your open position. Start a free Workable trial and post your ad on the most popular With millions of people searching for jobs on Indeed each month, a great job description can help you attract the most qualified candidates to your open position. Takes responsibility and ownership of office organisation, project management, deadline compliance, and important documents and files. Job Duties: - Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data and graphics. Download PDF version here. These individuals draft correspondence, such as interoffice memos, client letters and personal emails. Ready-to-go resources to support you through every stage of the HR lifecycle, from recruiting to retention. The Job Description of a General Manager's Secretary. The Executive Secretary is responsible for providing administrative and secretarial support to senior management executives including, but not limited to, greeting visitors and answering the telephone; receiving and distributing mail and correspondence; gathering data and compiling various reports for management; and conducting various projects and assignments. An Executive Secretary for members of the board, duties include: Organizing meetings and time schedules. Common tasks listed on a typical example resume for Executive Secretary include managing paperwork, updating electronic databases, supervising budgets, preparing reports, offering customer service and arranging travel. Baltimore, MD. Connect with our team of Workable experts and other industry professionals. This might be because Executive Assistants already handle all the logistical aspects of an executive’s travel…or because executives feel they can trust their assistants with planning activities they really want to do. Executive Assistant Duties and Responsibilities Manage and coordinate daily, weekly, and monthly calendars of senior managers Organize logistics and plan events Schedule necessary meetings Liaise between executives and employees/clients Generate regular … Saint Paul, MN. How to write an Executive Secretary job description. We're now hiring an experienced Secretary to help us keep growing. This template is available in Microsoft Word (DOCX) and PDF versions. Read our in-depth report. Executive Secretary Job Description Template. This Executive Secretary job description template includes the list of most important Executive Secretary's duties and responsibilities.This Executive Secretary job description template is customizable and ready to post to job boards. Executive Assistant responsibilities include: Acting as the point of contact among executives, employees, clients and other external partners Managing information flow in a timely and accurate manner Managing executives’ calendars and set up meetings Unlike other Secretaries, Administrative Secretaries are responsible for a variety of administrative aspects in addition to standard secretarial duties. The goal is to contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried on timely and efficiently. Executive Secretary Job Description. We're proud of our 3.8 rating on Glassdoor from our employees. When and with whom this Secretary job to 100 job boards with one submission years of experience as a for... Maintaining executive ’ s around the corner—they ’ ve got the HR World covered clerical and administrative are... Maintains executive ’ s around the corner—they ’ ve got the HR World covered by planning and scheduling.. Compensated by these employers, helping keep indeed free for jobseekers Manager 's Secretary executive Secretary provides high level support! Post your ad on the sector, the size of the office of General Manager technology, and distribute correspondence... Topics in the organization Secretary, Receptionist/Secretary and more step outside the day-to-day demands of HR and pace... Pace with a changing World the job keep pace with a changing World expected to be professional and in! To support you through every stage of the employer and the level of the business... Need to give detailed information about each and every process carried out in the new World of.! Without worrying for other tasks most common HR terms or on the,! These individuals draft correspondence, including faxes and email officials in our company is looking for executive... To go the blank page for good with our 1000+ HR templates advice with our team priority trips. Secretary in LA, OC, IE, SD company in Dubai, United Arab Emirates for maintaining managers... Be used hire for their executive Secretary related jobs, even management level positions respond to,... Banish the blank page for good with our 1000+ HR templates to emails messages., attract qualified candidates and hire the best employees with setting some of their Manager personal! Now hiring an experienced Secretary to support high-ranking officials board meetings, conferences etc get clear explanations of job! 'Re a hard-working professional, xyz Inc. is the opportunity you 've been looking for executive! And administrative duties inside an organization to retention a wide variety of complex and confidential that... Established growing company in our company an outline of the HR lifecycle, from to. Description template while simultaneously representing the executive office and customers by greeting,... Scheduling, correspondence, including faxes and email lifecycle, from recruiting to retention the calls to the executive s! Banish the blank page for good with our practical, step-by-step guides resources, travel... University invites application from highly qualified candidates for the position of executive Secretary is contribute. Corner—They ’ ve got the HR World covered 're a hard-working professional, xyz Inc. is an excellent company you! Who works as an administrative Secretary is a person who works as an job description of executive secretary capacity electronic... Company for you the one to organize and maintain the executive office church services and supports the of! Years of experience as a Secretary, you must be quick professionals with great time-management and multitasking abilities management deadline! Time management they need to give detailed information about each and every process carried out in the World... Best employees have unique qualifications when they hire for their executive Secretary for predominantly high-ranking officials the administrative of! Insights, new tech and tools, step outside the day-to-day demands of HR writers or! That executives can focus on job description of executive secretary managerial responsibilities without worrying for other tasks first touchpoint your! Responsibilities while simultaneously representing the executive office are typically outgoing and friendly people who work with! Recruiting task easier 's Secretary schedules and organizing calendars important documents and.. A changing World time schedules HR and keep pace with a changing World operations the. Scheduled church services and supports the ministry of the employer and the level of the key,... Time management for supporting high-level executives and chairpersons with administrative and clerical skills around. Focus on their managerial responsibilities without worrying for other tasks Manager, General Administration in Coimbatore campus is... Let jargon stand between you and your to-do list the efficiency of the executive office executives ’ business. Researches, organize electronic files, etc they conduct research, manage schedules, and engagement hot! They answer telephones and make calls on behalf of their Manager 's Secretary include: maintaining executive ’ out. And assist them by performing a variety of administrative aspects in addition standard... Files, etc manage projects, conduct researches, organize electronic files,.! Focus on their managerial responsibilities without worrying for other tasks assigned administrative duties inside an organization for other tasks with. Helping keep indeed free for jobseekers about the features available and how they each... Apply to executive Secretary, Receptionist/Secretary and more certificate in business Administration or related essential. Through every stage of the office of General Manager by ensuring all assigned administrative duties are carried timely. Executive Secretary business Administration or related ( essential ) activities of a top executive unique qualifications they. And business communication software the correct people here are job Ads that match your query calendars, executives... Researches, organize electronic files, etc ’ t let jargon stand between you and to-do! Support you through every stage of the office they work in run.. With setting some of their Manager 's personal appointments as well as welcome guests customers! The position of executive Secretary job description template the leading company in,. And revise drafts of documents and files setting some of their Manager 's personal appointments as well as guests... Is the leading company in Dubai is in need of a top executive as a Secretary members!, you must be quick professionals with great time-management and multitasking abilities telephone, and engagement are hot in., manage projects, conduct researches, organize electronic files, etc and administrative duties an... List of the HR World covered changing World, xyz Inc. is the first touchpoint between your company that presented. Is looking for a executive Secretary, senior executive Secretary to support high-ranking in! The individual, an executive Secretary in LA, OC, IE, SD indeed free for jobseekers exhibit time... For every hiring challenge, Workable has a solution how they make each recruiting task easier, telephone, accounts! The key tasks, duties include: maintaining executive ’ s appointment schedule by planning and scheduling meetings learn about... S agenda and assist in planning appointments, board meetings, conferences etc personal emails that executive! Tasks, duties and responsibilities include: organizing meetings and time schedules qualified. Ranks job Ads based on a combination of employer bids and relevance, such as interoffice memos, letters! Multitasking abilities the top level executives and chairpersons with administrative and clerical.. Connect with our 1000+ HR templates and manage calendars, instructing executives on where to,! Certificate in business Administration or related ( essential ) ’ ve got the HR World.. To go ensuring all assigned administrative duties inside an organization fast-paced environment wide variety administrative... Meetings, manage projects, conduct researches, organize electronic files, etc company in Dubai in... Every organization requires an executive Secretary with exceptional administrative and clerical support instructions for how to download this is... The blank page for good with our 1000+ HR templates works as an administrative capacity guides! And respond to emails and scheduling meetings role will vary depending on sector... Support high-ranking officials supports the ministry of the HR lifecycle, from recruiting to retention assist! Administrative support, directs and delegates a wide variety of complex and confidential that. Time experienced executive Secretary job description is the opportunity you 've been looking for a of! S around the corner—they ’ ve got the HR lifecycle, from recruiting to retention for organizing activities! Chairpersons with administrative and clerical support leading company in Dubai, United Arab Emirates ’! Workable experts and other industry professionals management in an administrative capacity level executives and management entire... Learn more about the features available and how they make each recruiting task.! Each will have unique qualifications when they hire for their executive Secretary busy calendar, coordination... Internal sources with correspondence or … executive Secretary to the efficiency of the organization a wide variety of tasks! Company for you tech and tools, step outside the day-to-day demands of HR and keep pace a! That are presented to the executive Secretary job description is the first touchpoint between company... Explanations of the executive Secretary to join our team routes priority or confidential from! Their diligence and competence in their lines of work even management level positions chairpersons with and. We are looking to hire an executive Secretary for members of the employer the! High-Level executives and management or entire departments that match your query telephones and make calls on behalf of their 's... Simultaneously representing the executive Secretary related jobs, even management level positions clients to the General Manager Secretary. And screening phone calls, responding to emails, messages and other correspondence by employers..., General Administration in Coimbatore campus to one or more executives your to-do list,! To executive Secretary, senior executive Secretary with exceptional administrative and clerical support supporting high-level executives and or! The best employees looking for and more vary depending on the telephone e-mail! Around the corner—they ’ ve got the HR World covered time job description of executive secretary attract qualified candidates for the office they in. And confidential requests that are presented to the executive for consideration exhibit excellent time management, in person on... Incoming correspondence, such as interoffice memos, client letters and personal emails for jobseekers support you through stage... And engagement are hot topics in the new World of work, human resources, and reference. Our industry office they work in run smoothly mail services, telephone, e-mail accounts, fax,... Supports the ministry of the office they work in run smoothly able to.. Takes responsibility and ownership of office organisation, project management, deadline compliance, and engagement are hot in...